Submitting an Invoice
Please send invoices directly to email@example.com. The subject line should include:
- ISU Purchase Order Number or ISU Supplier Contract Number
- Supplier Name
- Invoice number
Purchase Order Example: PO-1135079 - Globex Corporation - Invoice #1234
Supplier Contract Example: SCN-1007017 - Acme Corporation - Invoice #1234
Invoices should NOT be sent to an individual ISU department. Sending invoices to the Sold-To or Ship-To Address may delay processing time.
ISU is in the process of moving to a paperless environment. We encourage our suppliers to send invoices via email to firstname.lastname@example.org to ensure prompt payment according to contract terms. While electronic invoices are preferred if necessary hard-copy invoices can be sent to Accounts Payable’s address below.
Iowa State University
Accounts Payable - Financial Services Building
1015 HABER RD,
Ames, Iowa 50011-1004
Checks are printed daily, Monday through Friday, and mailed the following business day. Electronic payments are processed daily, Monday through Friday. Exceptions may occur because of holidays or other special circumstances.
Ames Laboratory Invoices
Invoices for work done for Ames Laboratory be submitted to email@example.com.
Subcontract/Subaward/Subrecipient Contract Invoices
Subcontract/Subaward/Subrecipient Contract invoices are not related to standard procurement agreements. These agreements are full collaborative relationships between ISU and the Subrecipient, whereby the terms of the prime award to ISU are flowed down to the subrecipient. Sponsored Programs Accounting must review all Subrecipient invoices. Invoices for work done on Subcontract/Subaward/Subrecipient contracts must be submitted to firstname.lastname@example.org.
All Inquiries regarding invoices, payments, and questions about checks received can be sent to email@example.com.